How to Spot a Phishing Email

Phishing emails are one of the most common ways cybercriminals gain access to business systems. They’re designed to trick you into clicking a link, entering your password, or downloading malware, and they’re getting more convincing every year.
The good news is that once you know what to look for, phishing emails become much easier to spot.
Here’s a simple, practical guide to help you and your team stay safe.

 

1. Check the Sender Carefully

Phishing emails often use display names that look legitimate, but the email address underneath tells a different story.

Red flags include:

• Misspellings
• Extra numbers or letters
• Strange domains (e.g., @secure‑microsoft‑verify.com)

If something feels “off,” trust your instincts.

 

2. Look for Urgent or Threatening Language

Cybercriminals rely on panic.

Common phrases include:

• “Your account will be closed today”
• “Immediate action required”
• “Your payment has failed”

Legitimate companies rarely use fear to force action.

 

3. Hover Over Links Before Clicking

Never click a link without checking where it leads.

Hover your mouse over the link (don’t click).
If the URL looks strange, misspelled, or unrelated to the company, it’s unsafe.

 

4. Watch for Poor Grammar or Formatting

Phishing emails often contain:

• Typos
• Odd spacing
• Strange sentence structure
• Low‑quality logos

These are red flags.

 

5. Don’t Enter Passwords From Email Links

If an email asks you to log in:

• Don’t click the link
• Go directly to the website instead

This simple habit prevents most phishing attacks.

 

6. When in Doubt – Ask Us

We’re always happy to check suspicious emails for you.
A quick look can prevent a costly mistake.